Download Our Guide for Your Child’s Information

Learn what information parents need to stay prepared for school, sports, caregivers, and more.

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By entering your email address, you consent to receive communications from Trustworthy. You can withdraw your consent at any time by clicking the “unsubscribe” link in our emails. View our privacy policy for more details.

By entering your email address, you consent to receive communications from Trustworthy. You can withdraw your consent at any time by clicking the “unsubscribe” link in our emails. View our privacy policy for more details.

The Ultimate Guide for Organizing Your Child’s Information

Everything You’ll Need for School, Camp, Travel, and More

Your Child’s Essential Information, Organized

No matter the situation — school enrollment, summer camp, sports participation, travel, co-parenting coordination, or babysitting — having quick, reliable access to your child’s essential details is key to preventing delays, miscommunication, and unnecessary stress.

Storing your child’s important information in the Family Operating System® by Trustworthy® ensures medical records, emergency contacts, travel documents, and other critical information are secure, easily accessible, and kept up to date. Instead of scrambling to find paperwork at the last minute, you’ll have everything in one place, ready whenever it’s needed.

The Everything-You’ll-Need Checklist

BASIC INFORMATION

Basic Information

Full name

Date of birth

Home address

Child’s phone number (if applicable)

Child’s preferred name or nickname

Birth certificate copy

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Social Security number (if applicable)

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Parent/Guardian Information

Full names of parents/ guardians

Address(es) (if different from the child’s)

Phone numbers (home, work, mobile)

Email addresses

Employers and employer contacts

Custody arrangements (if applicable)

List of authorized individuals who can pick up the child

Emergency Contacts

Primary emergency contact (name, relationship, phone)

First backup contact (name, relationship, phone)

Second backup contact (name, relationship, phone)

List of authorized individuals who can pick up the child

Security and Identification

Recent photo of the child.

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Description of identifying marks (scars, birthmarks, etc.)

Fingerprint card (if desired for safety purposes)

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Safe words for pickup arrangements (if applicable)

Medical Information

Pediatrician’s name and contact details

Dentist’s name and contact details

Preferred hospital or medical facility

Health insurance provider and policy number

Allergies (food, medication, environmental)

Chronic conditions (asthma, diabetes, epilepsy, etc.)

Medications (dosages, schedule)

Immunization records

Instructions for medical devices or emergency medications (e.g., epinephrine auto-injector for severe allergic reactions)

Other special medical instructions

Previous injuries that may affect sports participation, including concussions, sprains, or fractures, and necessary precautions

School Information

School name, address, and phone number

Teacher’s name and contact (if applicable)

Student ID number (if applicable)

Special learning needs or accommodations

Approved pick-up/drop-off persons (with contact info)

School lunch account details (if applicable)

After-school program details

Travel Information

Passport details (passport number, expiration date)

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Visa details (if applicable)

Travel consent forms for international travel (if needed)

Travel insurance details (if applicable)

Childcare and Babysitter Information

Daily routine and schedule

Bedtime and nap schedule

Favorite foods/snacks and dietary restrictions

Screen time limits and preferences

House rules and discipline guidelines

List of friends and their parents' contact info

Trusted neighbors' names and contact details

Summer Camp and Extracurricular Activities

Camp or program name and contact details

Schedule and duration of the camp/program

Previous injuries that may affect sports participation, including concussions, sprains, or fractures, and necessary precautions

Allowed and/or prohibited activities

Packing list and special equipment needed

Dietary restrictions or special food arrangements

Approved transportation arrangements

The Most Important Document: Your Child’s Birth Certificate

A birth certificate is official proof of your child’s identity, citizenship, and age. From school enrollment to international travel, there are many situations where having quick access to this document is essential. Storing a digital version in the Trustworthy Family Operating System® ensures you’ll always be prepared.

When You'll Need Your Child’s Birth Certificate

You may need your child’s birth certificate for:

Starting school: required for enrollment in most public and private schools.

Getting a passport: Proof of citizenship is required for international travel, and in most cases, that means a passport.

Applying for a Social Security card: establishes identity and citizenship when applying for a Social Security number.

Signing up for health insurance: verifies your child’s age and eligibility.

Registering for government benefits: required for programs like Medicaid, SNAP (food benefits), and other social services.

Applying for dual citizenship: needed if applying for citizenship in another country.

Enrolling in extracurricular activities: Some sports leagues and competitive programs require proof of age.

Filing taxes: essential when claiming your child as a dependent, especially when additional verification is needed.

Travel consent forms: required when a child travels internationally with only one parent or a nonparent guardian.

How to Get a Birth Certificate for a Child

Birth certificates in the U.S. are typically issued by state or county agencies, each with its own process for issuing these documents. Certificates can be obtained online, by mail, or in person.

However, in some cases, the process for getting a birth certificate may differ:

Child born outside the U.S. to U.S. citizens: Parents should request a Consular Report of Birth Abroad from the nearest U.S. embassy or consulate. This document serves as proof of citizenship and can be stored digitally in Trustworthy’s Family Operating System®.

Child naturalized after birth: If the child was born in another country and later naturalized as a U.S. citizen, parents can obtain a Certificate of Citizenship from the U.S. Citizenship and Immigration Services. This certificate can be securely stored and accessed digitally using Trustworthy.

Filing taxes: essential when claiming your child as a dependent, especially when additional verification is needed.

Travel consent forms: required when a child travels internationally with only one parent or a nonparent guardian.