Download Our Guide for Your Child’s Information
Learn what information parents need to stay prepared for school, sports, caregivers, and more.
The Ultimate Guide for Organizing Your Child’s Information
Everything You’ll Need for School, Camp, Travel, and More
Your Child’s Essential Information, Organized
No matter the situation — school enrollment, summer camp, sports participation, travel, co-parenting coordination, or babysitting — having quick, reliable access to your child’s essential details is key to preventing delays, miscommunication, and unnecessary stress.
Storing your child’s important information in the Family Operating System® by Trustworthy® ensures medical records, emergency contacts, travel documents, and other critical information are secure, easily accessible, and kept up to date. Instead of scrambling to find paperwork at the last minute, you’ll have everything in one place, ready whenever it’s needed.
The Everything-You’ll-Need Checklist
BASIC INFORMATION
Basic Information
Full name
Date of birth
Home address
Child’s phone number (if applicable)
Child’s preferred name or nickname
Birth certificate copy
Create a secure link in Trustworthy for easy access.
Social Security number (if applicable)
Create a secure link in Trustworthy for easy access.
Parent/Guardian Information
Full names of parents/ guardians
Address(es) (if different from the child’s)
Phone numbers (home, work, mobile)
Email addresses
Employers and employer contacts
Custody arrangements (if applicable)
List of authorized individuals who can pick up the child
Emergency Contacts
Primary emergency contact (name, relationship, phone)
First backup contact (name, relationship, phone)
Second backup contact (name, relationship, phone)
List of authorized individuals who can pick up the child
Security and Identification
Recent photo of the child.
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Description of identifying marks (scars, birthmarks, etc.)
Fingerprint card (if desired for safety purposes)
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Safe words for pickup arrangements (if applicable)
Medical Information
Pediatrician’s name and contact details
Dentist’s name and contact details
Preferred hospital or medical facility
Health insurance provider and policy number
Allergies (food, medication, environmental)
Chronic conditions (asthma, diabetes, epilepsy, etc.)
Medications (dosages, schedule)
Immunization records
Instructions for medical devices or emergency medications (e.g., epinephrine auto-injector for severe allergic reactions)
Other special medical instructions
Previous injuries that may affect sports participation, including concussions, sprains, or fractures, and necessary precautions
School Information
School name, address, and phone number
Teacher’s name and contact (if applicable)
Student ID number (if applicable)
Special learning needs or accommodations
Approved pick-up/drop-off persons (with contact info)
School lunch account details (if applicable)
After-school program details
Travel Information
Passport details (passport number, expiration date)
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Visa details (if applicable)
Travel consent forms for international travel (if needed)
Travel insurance details (if applicable)
Childcare and Babysitter Information
Daily routine and schedule
Bedtime and nap schedule
Favorite foods/snacks and dietary restrictions
Screen time limits and preferences
House rules and discipline guidelines
List of friends and their parents' contact info
Trusted neighbors' names and contact details
Summer Camp and Extracurricular Activities
Camp or program name and contact details
Schedule and duration of the camp/program
Previous injuries that may affect sports participation, including concussions, sprains, or fractures, and necessary precautions
Allowed and/or prohibited activities
Packing list and special equipment needed
Dietary restrictions or special food arrangements
Approved transportation arrangements
The Most Important Document: Your Child’s Birth Certificate
A birth certificate is official proof of your child’s identity, citizenship, and age. From school enrollment to international travel, there are many situations where having quick access to this document is essential. Storing a digital version in the Trustworthy Family Operating System® ensures you’ll always be prepared.
When You'll Need Your Child’s Birth Certificate
You may need your child’s birth certificate for:
Starting school: required for enrollment in most public and private schools.
Getting a passport: Proof of citizenship is required for international travel, and in most cases, that means a passport.
Applying for a Social Security card: establishes identity and citizenship when applying for a Social Security number.
Signing up for health insurance: verifies your child’s age and eligibility.
Registering for government benefits: required for programs like Medicaid, SNAP (food benefits), and other social services.
Applying for dual citizenship: needed if applying for citizenship in another country.
Enrolling in extracurricular activities: Some sports leagues and competitive programs require proof of age.
Filing taxes: essential when claiming your child as a dependent, especially when additional verification is needed.
Travel consent forms: required when a child travels internationally with only one parent or a nonparent guardian.
How to Get a Birth Certificate for a Child
Birth certificates in the U.S. are typically issued by state or county agencies, each with its own process for issuing these documents. Certificates can be obtained online, by mail, or in person.
However, in some cases, the process for getting a birth certificate may differ:
Child born outside the U.S. to U.S. citizens: Parents should request a Consular Report of Birth Abroad from the nearest U.S. embassy or consulate. This document serves as proof of citizenship and can be stored digitally in Trustworthy’s Family Operating System®.
Child naturalized after birth: If the child was born in another country and later naturalized as a U.S. citizen, parents can obtain a Certificate of Citizenship from the U.S. Citizenship and Immigration Services. This certificate can be securely stored and accessed digitally using Trustworthy.
Filing taxes: essential when claiming your child as a dependent, especially when additional verification is needed.
Travel consent forms: required when a child travels internationally with only one parent or a nonparent guardian.