Summer is supposed to be a break — a time for family fun, relaxation, and a change of pace. But for many families, the season comes with a new kind of chaos: different schedules, endless paperwork, and a constant game of "Where did I put that form?"

Whether your kids are heading to summer camp, you're planning a family trip, or you're just juggling work with patchwork childcare, staying organized can make the difference between stress and simplicity.

Here’s how to keep everything on track — and how a secure digital vault like Trustworthy can take the pressure off.

Camp Registrations, Medical Forms, and Pickup Permissions

If summer camp is part of your plans, you already know the paperwork struggle. Camps usually require a stack of documents before your child can attend — and sometimes, you’re scrambling to find them the night before drop-off.

Typical camp requirements include:

• Proof of immunizations.

• A health insurance card.

• Emergency contacts.

• An authorized pickup list.

• Medication permissions.

• Signed waivers or liability releases.

Even day camps or specialty programs (such as robotics, sports, or art) often ask for many of the same items. Digitizing these documents ahead of time can save you from late-night printer drama or last-minute calls to your pediatrician.

With Trustworthy's digital vault you can securely store these forms and easily share them with the camp or print them when needed.

Pro tip: Tag or label the documents with the name of each camp or child in Trustworthy, so you don’t mix up requirements for different programs.

Family Trips and Travel Plans

Summer is prime time for travel — whether it’s a big international vacation, a road trip, or a long weekend to visit relatives. But travel comes with its own set of documentation headaches, especially if you’re flying or crossing borders.

Here’s what to keep track of:

• Passports (check the expiration dates).

• Travel insurance details.

• Airline tickets and itineraries.

• Hotel reservations.

• Copies of IDs.

• Consent-to-travel letters for minors (especially when one parent isn’t traveling).

• Emergency medical information.

Trying to find these items in your email inbox or scattered among text threads and printouts is a recipe for travel stress. Instead, store everything in a single, secure location where it's easy to access on the go — like Trustworthy’s mobile app.

And if your kid is traveling solo or with another family, you can share the necessary documents with them or their chaperone using Trustworthy’s SecureLinks™ feature. It lets you share just what’s needed — no more, no less — and set expiration dates for added protection.

Babysitters, Nannies, and Last-Minute Childcare

Summer often means juggling childcare — especially when school’s out and camp doesn’t cover every week (or every hour). Whether you're hiring a babysitter for a day, relying on a nanny, or just coordinating with relatives, clear communication is key.

Make sure you’ve provided:

• Emergency contact numbers (including alternate contacts).

• Instructions for daily routines, meals, screen time, and bedtime.

• Allergy information and medical instructions.

• Notes about how to reach you — and whether you prefer texts or calls.

• House rules (visitors? pool use? curfew?).

A quick paper note works in the moment, but what if plans change, or you need to swap caregivers? With Trustworthy, you can create and update a digital babysitter guide that’s always current — and always shareable. If grandma’s watching the kids one week and a sitter the next, you won’t need to start from scratch.

Checklists:

• What the Babysitter Needs to Know

• Grandparents' Guide to Watching the Grandkid

Keeping Emergency Info at Your Fingertips

Summer activities — from hikes to pool days — often increase the chances of small emergencies. A scraped knee, a twisted ankle, or something more serious can happen when you're away from home. That’s why it's essential to have quick access to:

• Pediatrician and doctor contact information.

• Health insurance details.

• Allergy lists.

• Consent for emergency care (especially for caregivers or relatives).

• Copies of vaccination records.

In an emergency, minor or major, you don’t want to dig through drawers or try to remember which app has your insurance information. With Trustworthy, all this information is securely stored and easy to access — even from your phone.

A Digital Vault That Keeps Summer Simple

Summer may feel less structured than the school year, but it actually demands more planning in many ways. Camps, vacations, alternate routines, and childcare all require paperwork — and too often, families waste time hunting for the same documents over and over.

That’s where Trustworthy can help.

With Trustworthy, you can:

• Upload documents once and reuse them all season long.

• Share information safely with camps, babysitters, or family members.

• Access files on the go via mobile app.

• Set reminders for document expirations (like passport renewals or vaccination updates).

• Stay in control with secure, customizable sharing settings.

Think of it as your family's summer command center — minus the paper piles.

The Bottom Line: A Little Planning Goes a Long Way

Summer should be a time to make memories — not misplace them. Whether you’re managing logistics for your kids or planning a well-earned getaway, getting organized now means fewer headaches later.

Start by gathering the documents you’ll need, and store them securely in Trustworthy. Once you’ve done that, you can get back to the part of summer that actually feels like a break.