Information Management

How To Share Documents in Google Docs

how to share documents in google docs

Nash Riggins

Dec 18, 2023

Google is the undisputed king of the online world. The internet giant controls more than 81% of all U.S. search traffic, and its ever-expanding range of apps and tools helps businesses worldwide seamlessly collaborate with clients and stakeholders in real-time.

Google Docs is at the center of that collaboration. Google’s proprietary word-processing app is a fast, simple, and effective way to create written documents, and its sharing functionality makes it stand out as one of the most flexible and dynamic apps of its kind.

This guide will explain how to share documents in Google Docs. The process is incredibly straightforward.


Key Takeaways

  • To share documents in Google Docs, just open the document you’d like to share, hit “Share,” and select who you want to access it and what permissions you’re granting them.

  • Once shared, users can comment and edit each document in real-time to enhance collaboration.

  • The documents you upload onto Google Docs are protected by AES 256-bit encryption both in transit and at rest.


How Do You Share Documents in Google Docs?

share documents in google docs

Google Docs is part of the Google Workspace suite of office apps that enables users to create and share written documents. 

It’s totally free to use for Google users and can export documents into a range of file types. It’s a first port of call for many business teams and clients wanting to collaborate using a shared document.

VP of Operations at Michael & Associates, Ben Michael, explains: 

“Google Docs offers an easy way to share documents. It's easy to edit the document on either end, which makes collaborations faster and easier, especially for individuals located in different regions.

Just about everyone uses Google for something, which makes sharing documents even easier, as almost everyone has a basic understanding of the platform.”

Document sharing on Google Docs is fast and straightforward.

To share documents on Docs, all you have to do is follow these simple steps:

  1. Log into your Google account.

  2. Open the Google Docs app. If you’re working in a browser, go to https://docs.google.com/.

  3. Select the document you’d like to share. Recently opened documents are displayed on your Docs homepage, but you can search for your document using the “Search Docs” box at the top of the app.

  4. Once opened, press the “Share” button in the top right-hand corner of the toolbar.

  5. Under “General access,” select the down arrow.

  6. Select “Anyone with the link.”

  7. Choose an access level. You can either select: “Viewer,” “Commenter” or “Editor.”

  8. Select “Copy link.”

  9. Hit “Done.”

  10. Share the Doc URL by pasting it into an email or live chat message.

According to Jonathan Rosenfeld, Founder of Rosenfeld Injury Lawyers, this simple sharing function on Google Docs is particularly useful for legal professionals. He explains:

“By clicking on the ‘Share’ button, legal professionals can invite collaborators via email. Access permissions can be tailored, allowing control over who can view, comment, or edit the document.

This flexibility ensures that confidential information is shared selectively, maintaining the integrity and privacy of legal documents.”

However, the benefits of sharing documents on Google Docs extend well beyond ease of use.


What Are the Benefits of Sharing Documents Using Google Docs?

benefits of sharing documents using google docs

Sharing Word documents using Google Docs has a range of benefits. Still, by far the greatest is that it simplifies collaboration between a wide range of users, businesses, clients and other external stakeholders.

If you operate a business, uploading documents onto Google Docs is incredibly useful because it creates a single source of truth when multiple users need access to the same document.

After you grant access to other users, they can view or edit it in real time, depending on their access permissions. All updates save automatically so every user constantly sees the most up-to-date version. Meanwhile, version histories enable you to see how collaborators change the document.

Rosenfeld explains:

“The collaborative features of Google Docs significantly benefit legal practices. The real-time editing and commenting features streamline communication among team members, allowing for instant feedback and edits.

Version history ensures accountability and traceability, crucial in the legal field, where document accuracy is paramount. The ability to work on documents both online and offline further enhances flexibility and productivity.”

When collaborating on cloud-based documents, users also benefit from the ability to leave comments and tag users with questions or suggestions on changes. 

Meanwhile, Google Docs also enables users to work on documents both online and offline, making it a flexible solution when users are on the go.


Is It Safe to Share Documents in Google Docs?

is it safe to share documents in google docs

Security is always at the top of your mind when sharing documents online, and Google Docs is no exception. 

Rest assured, Google has a range of security measures on its Google Workspace suite of apps designed to protect your shared documents.

All of the documents you share on Google Docs are encrypted. Google uses AES-256 encryption on all shared documents both at rest and in transit. This protects your documents from being accessed by anyone you haven’t explicitly invited to view the document or shared the link‌ with.

Every Google Account also has built-in security features designed to block threats from malware, phishing, and spam while all of your account activity is securely stored.

That means you can rest easy knowing your documents are relatively secure when sharing online using Google Docs. 

However, Founder of the Law Office of Ahn & Sinowitz, Min Hwan Ahn, notes it’s important to continue to exercise caution when sharing documents on Google Docs. He explains:

“Google Docs comes with strong security measures like dual-factor authentication and encryption. However, considering the prevalence of digital threats, it's prudent to exercise caution.

We explicitly use it for non-confidential documents, reserving confidential ones for more secure communication alternatives.”

When you’re dealing with more confidential documents — both as an individual or a business owner — it pays to apply extra lines of protection when collaborating on documents online.

That’s why more and more users turn to solutions like Trustworthy.

Trustworthy is a unique Family Operating System® that lets you create digital copies of your family’s vital documents. These include everything from business contracts and passwords to house deeds, passports, tax returns and everything in between.

Once you upload a document onto Trustworthy, it’s protected with two-factor authentication, hardware keys and AES 256-bit encryption. You can then grant access to collaborators, and then they can download documents, upload them onto Google Docs and edit them as required.

Want to learn more about Trustworthy? Check out our range of security features to discover how to protect your family documents.

Frequently Asked Questions

Is Google Docs Good for Sharing Documents?

Yes. Google Docs is a fast, simple, and secure way to share documents online with co-workers and clients to streamline the collaborative process.

How Do I Upload a Document to Google Docs?

To upload a document to Google Docs, open Google Drive. Select “New,” “File upload,” and then choose your file. You can then right-click the file and choose to open it in Google Docs.

Can You Insert a Word Document Into Google Docs?

To insert a Word document into Google Docs, go into Google Docs and select “New.” Next, select “File upload,” choose your Word document, and hit “Open.” Google Docs will automatically convert the file so you can edit it in the browser.

Information Management

How To Share Documents in Google Docs

how to share documents in google docs

Nash Riggins

Dec 18, 2023

Google is the undisputed king of the online world. The internet giant controls more than 81% of all U.S. search traffic, and its ever-expanding range of apps and tools helps businesses worldwide seamlessly collaborate with clients and stakeholders in real-time.

Google Docs is at the center of that collaboration. Google’s proprietary word-processing app is a fast, simple, and effective way to create written documents, and its sharing functionality makes it stand out as one of the most flexible and dynamic apps of its kind.

This guide will explain how to share documents in Google Docs. The process is incredibly straightforward.


Key Takeaways

  • To share documents in Google Docs, just open the document you’d like to share, hit “Share,” and select who you want to access it and what permissions you’re granting them.

  • Once shared, users can comment and edit each document in real-time to enhance collaboration.

  • The documents you upload onto Google Docs are protected by AES 256-bit encryption both in transit and at rest.


How Do You Share Documents in Google Docs?

share documents in google docs

Google Docs is part of the Google Workspace suite of office apps that enables users to create and share written documents. 

It’s totally free to use for Google users and can export documents into a range of file types. It’s a first port of call for many business teams and clients wanting to collaborate using a shared document.

VP of Operations at Michael & Associates, Ben Michael, explains: 

“Google Docs offers an easy way to share documents. It's easy to edit the document on either end, which makes collaborations faster and easier, especially for individuals located in different regions.

Just about everyone uses Google for something, which makes sharing documents even easier, as almost everyone has a basic understanding of the platform.”

Document sharing on Google Docs is fast and straightforward.

To share documents on Docs, all you have to do is follow these simple steps:

  1. Log into your Google account.

  2. Open the Google Docs app. If you’re working in a browser, go to https://docs.google.com/.

  3. Select the document you’d like to share. Recently opened documents are displayed on your Docs homepage, but you can search for your document using the “Search Docs” box at the top of the app.

  4. Once opened, press the “Share” button in the top right-hand corner of the toolbar.

  5. Under “General access,” select the down arrow.

  6. Select “Anyone with the link.”

  7. Choose an access level. You can either select: “Viewer,” “Commenter” or “Editor.”

  8. Select “Copy link.”

  9. Hit “Done.”

  10. Share the Doc URL by pasting it into an email or live chat message.

According to Jonathan Rosenfeld, Founder of Rosenfeld Injury Lawyers, this simple sharing function on Google Docs is particularly useful for legal professionals. He explains:

“By clicking on the ‘Share’ button, legal professionals can invite collaborators via email. Access permissions can be tailored, allowing control over who can view, comment, or edit the document.

This flexibility ensures that confidential information is shared selectively, maintaining the integrity and privacy of legal documents.”

However, the benefits of sharing documents on Google Docs extend well beyond ease of use.


What Are the Benefits of Sharing Documents Using Google Docs?

benefits of sharing documents using google docs

Sharing Word documents using Google Docs has a range of benefits. Still, by far the greatest is that it simplifies collaboration between a wide range of users, businesses, clients and other external stakeholders.

If you operate a business, uploading documents onto Google Docs is incredibly useful because it creates a single source of truth when multiple users need access to the same document.

After you grant access to other users, they can view or edit it in real time, depending on their access permissions. All updates save automatically so every user constantly sees the most up-to-date version. Meanwhile, version histories enable you to see how collaborators change the document.

Rosenfeld explains:

“The collaborative features of Google Docs significantly benefit legal practices. The real-time editing and commenting features streamline communication among team members, allowing for instant feedback and edits.

Version history ensures accountability and traceability, crucial in the legal field, where document accuracy is paramount. The ability to work on documents both online and offline further enhances flexibility and productivity.”

When collaborating on cloud-based documents, users also benefit from the ability to leave comments and tag users with questions or suggestions on changes. 

Meanwhile, Google Docs also enables users to work on documents both online and offline, making it a flexible solution when users are on the go.


Is It Safe to Share Documents in Google Docs?

is it safe to share documents in google docs

Security is always at the top of your mind when sharing documents online, and Google Docs is no exception. 

Rest assured, Google has a range of security measures on its Google Workspace suite of apps designed to protect your shared documents.

All of the documents you share on Google Docs are encrypted. Google uses AES-256 encryption on all shared documents both at rest and in transit. This protects your documents from being accessed by anyone you haven’t explicitly invited to view the document or shared the link‌ with.

Every Google Account also has built-in security features designed to block threats from malware, phishing, and spam while all of your account activity is securely stored.

That means you can rest easy knowing your documents are relatively secure when sharing online using Google Docs. 

However, Founder of the Law Office of Ahn & Sinowitz, Min Hwan Ahn, notes it’s important to continue to exercise caution when sharing documents on Google Docs. He explains:

“Google Docs comes with strong security measures like dual-factor authentication and encryption. However, considering the prevalence of digital threats, it's prudent to exercise caution.

We explicitly use it for non-confidential documents, reserving confidential ones for more secure communication alternatives.”

When you’re dealing with more confidential documents — both as an individual or a business owner — it pays to apply extra lines of protection when collaborating on documents online.

That’s why more and more users turn to solutions like Trustworthy.

Trustworthy is a unique Family Operating System® that lets you create digital copies of your family’s vital documents. These include everything from business contracts and passwords to house deeds, passports, tax returns and everything in between.

Once you upload a document onto Trustworthy, it’s protected with two-factor authentication, hardware keys and AES 256-bit encryption. You can then grant access to collaborators, and then they can download documents, upload them onto Google Docs and edit them as required.

Want to learn more about Trustworthy? Check out our range of security features to discover how to protect your family documents.

Frequently Asked Questions

Is Google Docs Good for Sharing Documents?

Yes. Google Docs is a fast, simple, and secure way to share documents online with co-workers and clients to streamline the collaborative process.

How Do I Upload a Document to Google Docs?

To upload a document to Google Docs, open Google Drive. Select “New,” “File upload,” and then choose your file. You can then right-click the file and choose to open it in Google Docs.

Can You Insert a Word Document Into Google Docs?

To insert a Word document into Google Docs, go into Google Docs and select “New.” Next, select “File upload,” choose your Word document, and hit “Open.” Google Docs will automatically convert the file so you can edit it in the browser.

Information Management

How To Share Documents in Google Docs

how to share documents in google docs

Nash Riggins

Dec 18, 2023

Google is the undisputed king of the online world. The internet giant controls more than 81% of all U.S. search traffic, and its ever-expanding range of apps and tools helps businesses worldwide seamlessly collaborate with clients and stakeholders in real-time.

Google Docs is at the center of that collaboration. Google’s proprietary word-processing app is a fast, simple, and effective way to create written documents, and its sharing functionality makes it stand out as one of the most flexible and dynamic apps of its kind.

This guide will explain how to share documents in Google Docs. The process is incredibly straightforward.


Key Takeaways

  • To share documents in Google Docs, just open the document you’d like to share, hit “Share,” and select who you want to access it and what permissions you’re granting them.

  • Once shared, users can comment and edit each document in real-time to enhance collaboration.

  • The documents you upload onto Google Docs are protected by AES 256-bit encryption both in transit and at rest.


How Do You Share Documents in Google Docs?

share documents in google docs

Google Docs is part of the Google Workspace suite of office apps that enables users to create and share written documents. 

It’s totally free to use for Google users and can export documents into a range of file types. It’s a first port of call for many business teams and clients wanting to collaborate using a shared document.

VP of Operations at Michael & Associates, Ben Michael, explains: 

“Google Docs offers an easy way to share documents. It's easy to edit the document on either end, which makes collaborations faster and easier, especially for individuals located in different regions.

Just about everyone uses Google for something, which makes sharing documents even easier, as almost everyone has a basic understanding of the platform.”

Document sharing on Google Docs is fast and straightforward.

To share documents on Docs, all you have to do is follow these simple steps:

  1. Log into your Google account.

  2. Open the Google Docs app. If you’re working in a browser, go to https://docs.google.com/.

  3. Select the document you’d like to share. Recently opened documents are displayed on your Docs homepage, but you can search for your document using the “Search Docs” box at the top of the app.

  4. Once opened, press the “Share” button in the top right-hand corner of the toolbar.

  5. Under “General access,” select the down arrow.

  6. Select “Anyone with the link.”

  7. Choose an access level. You can either select: “Viewer,” “Commenter” or “Editor.”

  8. Select “Copy link.”

  9. Hit “Done.”

  10. Share the Doc URL by pasting it into an email or live chat message.

According to Jonathan Rosenfeld, Founder of Rosenfeld Injury Lawyers, this simple sharing function on Google Docs is particularly useful for legal professionals. He explains:

“By clicking on the ‘Share’ button, legal professionals can invite collaborators via email. Access permissions can be tailored, allowing control over who can view, comment, or edit the document.

This flexibility ensures that confidential information is shared selectively, maintaining the integrity and privacy of legal documents.”

However, the benefits of sharing documents on Google Docs extend well beyond ease of use.


What Are the Benefits of Sharing Documents Using Google Docs?

benefits of sharing documents using google docs

Sharing Word documents using Google Docs has a range of benefits. Still, by far the greatest is that it simplifies collaboration between a wide range of users, businesses, clients and other external stakeholders.

If you operate a business, uploading documents onto Google Docs is incredibly useful because it creates a single source of truth when multiple users need access to the same document.

After you grant access to other users, they can view or edit it in real time, depending on their access permissions. All updates save automatically so every user constantly sees the most up-to-date version. Meanwhile, version histories enable you to see how collaborators change the document.

Rosenfeld explains:

“The collaborative features of Google Docs significantly benefit legal practices. The real-time editing and commenting features streamline communication among team members, allowing for instant feedback and edits.

Version history ensures accountability and traceability, crucial in the legal field, where document accuracy is paramount. The ability to work on documents both online and offline further enhances flexibility and productivity.”

When collaborating on cloud-based documents, users also benefit from the ability to leave comments and tag users with questions or suggestions on changes. 

Meanwhile, Google Docs also enables users to work on documents both online and offline, making it a flexible solution when users are on the go.


Is It Safe to Share Documents in Google Docs?

is it safe to share documents in google docs

Security is always at the top of your mind when sharing documents online, and Google Docs is no exception. 

Rest assured, Google has a range of security measures on its Google Workspace suite of apps designed to protect your shared documents.

All of the documents you share on Google Docs are encrypted. Google uses AES-256 encryption on all shared documents both at rest and in transit. This protects your documents from being accessed by anyone you haven’t explicitly invited to view the document or shared the link‌ with.

Every Google Account also has built-in security features designed to block threats from malware, phishing, and spam while all of your account activity is securely stored.

That means you can rest easy knowing your documents are relatively secure when sharing online using Google Docs. 

However, Founder of the Law Office of Ahn & Sinowitz, Min Hwan Ahn, notes it’s important to continue to exercise caution when sharing documents on Google Docs. He explains:

“Google Docs comes with strong security measures like dual-factor authentication and encryption. However, considering the prevalence of digital threats, it's prudent to exercise caution.

We explicitly use it for non-confidential documents, reserving confidential ones for more secure communication alternatives.”

When you’re dealing with more confidential documents — both as an individual or a business owner — it pays to apply extra lines of protection when collaborating on documents online.

That’s why more and more users turn to solutions like Trustworthy.

Trustworthy is a unique Family Operating System® that lets you create digital copies of your family’s vital documents. These include everything from business contracts and passwords to house deeds, passports, tax returns and everything in between.

Once you upload a document onto Trustworthy, it’s protected with two-factor authentication, hardware keys and AES 256-bit encryption. You can then grant access to collaborators, and then they can download documents, upload them onto Google Docs and edit them as required.

Want to learn more about Trustworthy? Check out our range of security features to discover how to protect your family documents.

Frequently Asked Questions

Is Google Docs Good for Sharing Documents?

Yes. Google Docs is a fast, simple, and secure way to share documents online with co-workers and clients to streamline the collaborative process.

How Do I Upload a Document to Google Docs?

To upload a document to Google Docs, open Google Drive. Select “New,” “File upload,” and then choose your file. You can then right-click the file and choose to open it in Google Docs.

Can You Insert a Word Document Into Google Docs?

To insert a Word document into Google Docs, go into Google Docs and select “New.” Next, select “File upload,” choose your Word document, and hit “Open.” Google Docs will automatically convert the file so you can edit it in the browser.

Try Trustworthy today.

Try the Family Operating System® for yourself. You (and your family) will love it.

No credit card required.

Try Trustworthy today.

Try the Family Operating System® for yourself. You (and your family) will love it.

No credit card required.

Try Trustworthy today.

Try the Family Operating System® for yourself. You (and your family) will love it.

No credit card required.

Related Articles

what is a family operating system
what is a family operating system
what is a family operating system

Feb 9, 2024

What Is a Family Operating System? And Why Do You Need One?

critical role of information sharing in healthcare
critical role of information sharing in healthcare
critical role of information sharing in healthcare

Feb 2, 2024

The Critical Role of Information Sharing in Healthcare

sharing medical info with relatives
sharing medical info with relatives
sharing medical info with relatives

Jan 18, 2024

Navigating Consent: Sharing Medical Info with Relatives

hipaa uncovered
hipaa uncovered
hipaa uncovered

Jan 12, 2024

HIPAA Uncovered: What Information Is Shareable?

ferpa violations
ferpa violations
ferpa violations

Jan 11, 2024

FERPA Violations: Examples to Avoid in Education

decoding hipaa
decoding hipaa
decoding hipaa

Jan 10, 2024

Decoding HIPAA: What Information Can Be Shared Legally?

patient information doctor can share
patient information doctor can share
patient information doctor can share

Jan 5, 2024

Doctors & Family: What Patient Information Can They Share?

how to disable 2fa
how to disable 2fa
how to disable 2fa

Jan 2, 2024

How To Disable 2FA

how to share documents on goodnotes
how to share documents on goodnotes
how to share documents on goodnotes

Dec 26, 2023

How to Share Documents on Goodnotes

how to share documents in google docs
how to share documents in google docs
how to share documents in google docs

Dec 18, 2023

How To Share Documents in Google Docs

how to share documents on dropbox
how to share documents on dropbox
how to share documents on dropbox

Dec 13, 2023

How to Share Documents on Dropbox

share documents on teams
share documents on teams
share documents on teams

Dec 12, 2023

How To Share Documents on Teams

what is the most secure file transfer protocol
what is the most secure file transfer protocol
what is the most secure file transfer protocol

Dec 12, 2023

What is the Most Secure File Transfer Protocol?

how to use sharepoint for document control
how to use sharepoint for document control
how to use sharepoint for document control

Dec 9, 2023

How To Use SharePoint for Document Control

documents that have social security numbers
documents that have social security numbers
documents that have social security numbers

Dec 8, 2023

What Documents Have Social Security Numbers on Them?

how to disable the open file security warning
how to disable the open file security warning
how to disable the open file security warning

Dec 8, 2023

How to Disable the Open File Security Warning

shared documents in quickbooks online
shared documents in quickbooks online
shared documents in quickbooks online

Dec 7, 2023

How To View Shared Documents In Quickbooks Online

how to lock a file on sharepoint
how to lock a file on sharepoint
how to lock a file on sharepoint

Dec 4, 2023

How to Lock a File on SharePoint

what is document control
what is document control
what is document control

Dec 4, 2023

What is Document Control?

how to share confidential documents online
how to share confidential documents online
how to share confidential documents online

Dec 2, 2023

How To Share Confidential Documents Online

what does a document control specialist do
what does a document control specialist do
what does a document control specialist do

Nov 30, 2023

What Does a Document Control Specialist Do?

Guy on airplane
Guy on airplane
Guy on airplane

Jun 12, 2023

The Essential International Travel Checklist for Your Next Trip

Shredded documents
Shredded documents
Shredded documents

Mar 21, 2023

How to safely destroy sensitive documents

Feb 8, 2023

Is It Safe To Send Credit Card Info By Text? (5 Safety Tips)

Feb 1, 2023

Is It Safe To Send Credit Card Info By Email? (5 Safety Tips)

Person looking at credit card at computer
Person looking at credit card at computer
Person looking at credit card at computer

Feb 1, 2023

Is It Safe To Text Social Security Number? (5 Safety Tips)

Person typing on computer
Person typing on computer
Person typing on computer

Feb 1, 2023

Is It Safe To Email Social Security Number? (5 Safety Tips)

Feb 1, 2023

Is It Safe To Save & Send Credit Card Info Through Google Drive?

Is it safe to put sensitive files in Google Drive?
Is it safe to put sensitive files in Google Drive?
Is it safe to put sensitive files in Google Drive?

Feb 1, 2023

Is It Safe To Put Sensitive Files In Google Drive? (7 Tips)

Feb 1, 2023

Is It Safe To Share Google Drive Link? (Yes, Here's How)

Person Typing
Person Typing
Person Typing

Feb 1, 2023

Is It Safe To Store Tax Documents On Google Drive? (5 Tips)

Feb 1, 2023

Is It Safe To Send Credit Card Info By WhatsApp?

Friends hanging out
Friends hanging out
Friends hanging out

Jan 24, 2023

Trustworthy guide: Organize Your Digital Space for 2023

Jan 18, 2023

Which Documents Should We Keep a Paper Copy of? Which Documents Can We Scan and Recycle?

Mar 2, 2022

What To Look for in a Legal Document Management System

Woman working
Woman working
Woman working

Mar 1, 2022

How to securely manage your legal documents

Two friends with masks
Two friends with masks
Two friends with masks

Mar 1, 2022

Does my state have a digital vaccine card?

Mom and daughter looking at computer
Mom and daughter looking at computer
Mom and daughter looking at computer

Mar 1, 2022

10 ways to win at Trustworthy and organize your life